Job Description
The mission of the Grosse Pointe Public Library is to Expand Learning, Inspire Creativity and Connect our Community. Here is your opportunity to work at a great library with a fun staff.
Job Title: Part-Time Financial Coordinator
Reports to: Library Director
Job Responsibilities:
- Maintains the Library’s accounting system by developing and following accounting procedures, expenditure periods and related forms
- Maintains records for operating funds, payroll and debt retirement funds
- Handles the banking activities of the Library including deposits and reconciliation of all bank accounts
- Maintains adequate balance in Library accounts to meet financial obligations
- Responsible for verification and payment of Library bills
- Manages accounts payable by recording liabilities, checking vouchers, writing automated checks, recording payments and updating vendor accounts
- Prepares monthly financial statements, cash flow chart and reports to the Library board
- Maintains all records of tax collections and transfers tax dollars to the appropriate account
- Assists in annual budget preparation and auditing
- Controls and signs on petty cash and Library credit card
- Prepares and maintains payroll records and processes bi-weekly payroll
- Files appropriate federal and state reports
- Handles unemployment and worker’s compensation claims
- Administers retirement benefits and claims by maintaining employee records, monthly reports and retirement payments
Qualifications:
- Accounting software proficiency (Quickbooks)
- Proficiency in use of Microsoft Office products, especially Excel
- ability to work independently and assume responsibility
- Absolute dedication to integrity and confidentiality
- Excellent organizational skills
- Ability to establish and maintain effective working relationships with staff, supervisors, Library Board and vendors
